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Different Styles and Part of Business Letter

Written By Anonymous on Senin, 10 November 2014 | 07.08

BUSINESS LETTER

What are business letters ?
The business letter means an exchange of thoughts and ideas in connection with a monetary dealing of man and organization. It is the sale or purchase of ideas to the monetary exchange.
Part of Business Letters
1. Heading
    The heading of a business letter should contain the return address (usually two or three lines) followed by a line with the date. The heading is indented to the middle of the page in the modified block and semiblock styles. It begins at the left margin in the block style. If the stationeryis imprinted with the return address, then the return address may be omitted. Sometimes a line after the address and before the date may include a phone number, a fax number, an E-mail address, or the like. Particularly if the address uses three or more lines, it is good to skip a line before the date. When using the block style, always skip a line before the date. Always include the date.
Example :

Acme Explosives, Inc.
100-B Dry Gulch Alley
Lonesome Coyote AZ 85789
(602) 555-5555

2. Date
    Put the date on which the letter was written in the format Month Day Year i.e. August 30, 2003. Skip a line between the date and the inside address (some people skip 3 or 4 lines after the date).

3. Inside Address
    The address of the person you are writing to along with the name of the recipient, their little and company name, if you are not sure who the letter should be addressed to either leave it blank, but try to put in a tittle, i.e. “Director of Human Resources”. Skip a line between the date and the salutation.
Example :



4. Salutation
    Dear Ms./Mrs./Mr. Last Name :, Dear Director of Department Name: or To Whom It May Concern: if recipient’s name is unknown. Note that there is a colon after the salutation. Skip a line between the salutation and the subject line or body.
Example :



5. Body Text
    The body is where you write the content of the letter; the paragraphs should be single spaced with a skipped line between each paragraph. Skip a line between the end of the body and the closing.
Example :



6. Complementary Close (Closing)
    Let’s the reader know that you are finished with your letter; usually ends with Sincerely, Sincerely your, Thank you, and so on. Note that there is a comma after the end of the closing and only the first word in the closing is capitalized. Skip 3-4 lines between the closing and the printed name, so that there is room for the signature.
Example :



7. Signature
    Your signature will go in this section, usually signed in black or blue ink with a pen.
Example :



8. Printed Name
    The printed version of your name, and if desired you can put your title or position on the lineunderneath it. Skip a line between the printed name and the enclosure.



Different Styles of Writing Business Letters

The words in a business letter and the way in which they are arranged express the writer’s personally and give the letter it’s best appearance is called its style.

1. Full Block Style
    In full block style all the elements of the letter, on the page are aligned flush with the left margin. Full block is the easiest format to use and it produces a clean-looking page. It’s also common.
Examle :




2. Modified Block Style
    A modified block business letter is a letter that uses a format that is slightly different from the full block letter. The return address, date, complimentary closing and the signature line are put slightly to the right of the paper’s centre. In addition, these letters are the most common in organizations.
Example :



3. Indented Style
    Letter that is justified at the left margin, except for a few elements. These elements include the return address, the reference line, closing, signature and printed name. These elements are indented by five spaces to the right.
Example :



4. Hanging Indented Style
    The first line of the paragraph begins at the left-hand margin. And the other lines of the same paragraph are indented three to four spaces. This is the reversal of semi-indented style discussed in other page.
Example :




5. Simplified Style
    This style is used when you write a letter and you do not know the name and title of the person to whom you are writing the letter. The salutation and the complimentary closing are not used in this style.
Example :






Sumber :
http://www.letterwritingguide.com/businessletterformat.htm
http://www.slideshare.net/seemababbas/business-letter-and-different-styles
http://englishplus.com/grammar/00000151.htm







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